Invitation for Bid - Residential Street Resurfacing

November 8, 2022 rleavings Blog

The City of Vestavia Hills is accepting bids for Residential Street Resurfacing for a 3-year contract beginning 2022 and ending 2025.

For a copy of the bid packet, click here.  Please read below information.
Paving List for bidders:  click here.

  • ADDENDUM 1: Please note the following items and attachments for clarification:
    This project will be exempt from Sales Tax.  Please see attachments for additional information.  Click Here
  • Clarification was requested regarding access to Cherry Tree Lane across the weight restricted bridge.  As this work is scheduled, alternatives will be pursued by the City, including potential temporary access from neighboring private drive, offset of additional mobilization costs associated with smaller trucking of materials, or other considerations as proposed by successful bidder.

Sealed bids will be received by the City of Vestavia Hills, Alabama, in the Office of the City Clerk at the Vestavia Hills City Hall, 1032 Montgomery Highway, Vestavia Hills, Alabama until 1:00 PM on Tuesday, November 29, 2022, and then publicly opened and read aloud thereafter, for furnishing all labor and materials and performing all work required by the City of Vestavia Hills and described as follows:

Bid Number 2023-1, Street Resurfacing

Bid documents will be posted on the City of Vestavia Hills website,  www.vhal.org or a copy may be obtained by emailing the City Clerk at:   rleavings@vhal.org .  The scope of work is described in the Bid Documents.  The Bid Documents and Specifications may be seen in the Office of the City Clerk of the City of Vestavia Hills, Alabama, 1032 Montgomery Highway, Vestavia Hills, Alabama.  Prior to opening, bid packages may be picked up at that location during normal operation, between 8 and 5 PM, local time.

Questions or comments pertaining to this bid must be presented in writing, sent as email to the attention of the City Clerk, Rebecca Leavings, 1032 Montgomery Highway, Vestavia Hills, Alabama, 35216 or email  rleavings@vhal.org a minimum of seventy-two (72) hours prior to the bid opening or will be forever waived.  There will be a pre-bid meeting held in the City Hall Executive Conference Room at 10:00 AM on Monday, November 21, 2022.

All bids must be on blank bid forms provided in the bid documents.  Bids shall be accompanied by a Bid Security equal to five percent (5%) of the bid price, but in no event more than $10,000. Bid Security shall be in the form of a Bid Bond signed by a bonding company authorized to do business in the State of Alabama, or a cashier’s check payable to the City of Vestavia Hills.

A Performance Bond in the form and terms approved by the City of Vestavia Hills in an amount not less than the sum bid will be required at the signing of the contract, and in addition, a bond in form and terms approved by the City of Vestavia Hills in an amount not less than fifty percent (50%) of the contract price ensuring payment for all labor and materials.

The City of Vestavia Hills is an Equal Opportunity Employer and requires that all contractors comply with the Equal Employment Opportunity laws and the provisions of the Contract Documents in this regard.

All bids, with their guarantee, must be enclosed in a sealed, opaque envelope, clearly identified on the outside as a “Sealed Bid – Bid Number 2023-1 – Street Resurfacing”. Each bid must be in a separate envelope.  Bids are to be typed or completed in ink. Bids made out in pencil will not be accepted.  Failure to observe the instructions contained herein will constitute grounds for rejection of your bid.   The City reserves the right to accept or reject all bids or any portion thereof, and to waive informalities and to furnish any item of material or work to change the amount of the contract, whichever is in the best interest of the City of Vestavia Hills.

The Contractor must furnish to the City of Vestavia Hills at the time of the execution of the contract a certificate of insurance coverage as provided in the contract documents which will included comprehensive insurance, contractor’s automobile liability insurance and where applicable, owner’s protective liability insurance, subcontractor’s public liability and property damage insurance.  The company that is awarded the bid must have Workman’s Compensation Insurance on all of its employees if work is to be performed on the City of Vestavia Hills premises.  General Liability Insurance, specifying coverage, must be maintained to hold the City of Vestavia Hills harmless in the event of an accident.  See bid packet for details applicable to this particular bid.

No bids will be considered unless the bidder, whether resident or non-resident of the State of Alabama, is properly qualified to submit a proposal for this type of work in accordance with all applicable laws of the State of Alabama.   Where applicable, this shall include evidence of holding a current license from the State Licensing Board for General Contractors, Montgomery, Alabama, as required by Chapter 8 of Title 34of the Code of Alabama, 1975.  In addition, the awarded vendor, if non-resident of the State, and if a corporation, shall show evidence of having qualified with the Secretary of State to do business in the State of Alabama.  Bidder must have a current business license or purchase a business license with the City of Vestavia Hills prior to work performed.  Contractors are also responsible for obtaining all applicable permits.  No bids shall be withdrawn for the period of thirty (30) days subsequent to the opening of proposals without the consent of the City of Vestavia Hills, Jefferson/Shelby Counties, Alabama.   Once completed, a tabulation of the responsive and responsible bids will be available for public viewing by visiting upon written request to the City Clerk, rleavings@vhal.org.