Invitation for Bid - SHAC Turf Resurfacing Phase II

November 12, 2021 rleavings Blog


Sealed proposals will be received by the Purchasing Agent/City Clerk, City of Vestavia Hills until 10:00 AM local time on Thursday, December 9, 2021 in the Executive Conference Room, City of Vestavia Hills City Hall, 1032 Montgomery Highway, Vestavia Hills AL 35216 for: Sicard Hollow Athletic Complex – Athletic Field Resurfacing – Phase II at which time and place they will be publicly opened and read. The project includes, but is not limited to: removal of existing synthetic turf; filling of depressions; fine grading; installation of synthetic turf; and required testing.

Materials for the synthetic turf and infill, will be purchased by the City of Vestavia Hills, through a cooperative purchasing agreement with SprinTurf, LLC and provided to the successful bidder.

A cashier’s check or bid bond payable to the City of Vestavia Hills, in an amount not less than five percent (5%) of the amount of the bid, but in no event more than $10,000, must accompany the bidder’s proposal.  Performance and statutory Labor and Material Payment Bonds, and insurance in compliance with requirements, will be required at the signing of the Contract.

Drawings and specifications may be examined at the office of the Landscape Architect:

HNP Landscape Architecture
1914 28th Avenue South
Birmingham, Alabama 35209

Digital Bid Documents may be obtained from the Landscape Architect upon request.

Prequalification of bidders must be completed and submitted to the Landscape Architect by 5:00 PM, December 1, 2021.  Bidders will be advised of prequalification by 5 PM on Thursday, December 2.  Bids must be submitted on proposal forms furnished by the Landscape Architect or copies thereof. All bidders bidding in amounts exceeding that established by the State Licensing Board for General Contractors must be licensed under the provisions of Title 34, Chapter 8, Code of Alabama, 1975, and must show evidence of license before bidding or bid will not be received or considered by the Landscape Architect the bidder shall show such evidence by clearly displaying his or her current license number on the outside of the sealed envelope in which the proposal is delivered. The Owner reserves the right to reject any or all proposals and to waive technical errors if, in the Owner’s judgement, the best interests of the Owner will thereby be promoted.

A Mandatory Pre-Bid Conference will be held on Friday, December 3, 2021 at 10:30 AM local time at the Project Site for the purpose of reviewing the project and answering Bidder’s questions.  Attendance at the Pre-Bid Conference is required for all Contractor Bidders intending to submit a Proposal, and highly recommended for all Subcontractors. Bids from Contractor Bidders who do not attend the Mandatory Pre-Bid Conference will be rejected.


City of Vestavia Hills Vestavia Hills, Alabama
Purchasing Agent:  Rebecca Leavings, City Clerk
1032 Montgomery Highway
Vestavia Hills, AL  35216

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