Invitation to Bid - Cahaba Heights Athletic Field Improvements

May 9, 2019 rleavings Blog


Sealed proposals will be received by the Purchasing Agent/City Clerk, City of Vestavia Hills until 11:00 AM CST on Tuesday May 23, 2019 in the Executive Conference Room, City of Vestavia Hills City Hall, and 1032 Montgomery Highway, Vestavia Hills AL 35216 for:


 at which time and place they will be publicly opened and read.

The project includes, but is not limited to, selective demolition, mass grading, utility relocation and extensions, erosion and sediment control, miscellaneous site work, supervision of the Work of the project, and all related work, as indicated on the Bid and Construction Documents.

A cashier’s check or bid bond payable to the City of Vestavia Hills, in an amount not less than five percent (5%) of the amount of the bid, but in no event more than $10,000, must accompany the bidder’s proposal. Performance and statutory Labor and Material Payment Bonds, and insurance in compliance with requirements, will be required at the signing of the Contract.

Drawings and Specifications may be examined at the digital Plan Rooms of: Alabama Graphics:

Construction Market Data (CMD):

Dodge Data and Analytics : contractors/dodgeplanroom internet plan rooms.

Bid Documents may be obtained from Alabama Graphics digitally or in printed form upon deposit of $150 per set, which will be refunded in full on the first two (2) sets issued to each prequalified bidder submitting a bona fide bid, upon return of documents in good condition within ten (10) days of bid date. Deposit checks for printing shall be written to the Architect, Williams Blackstock Architects, Inc. Contractors who obtain plans that do not meet pre-qualification requirements for bidding will be refunded their deposit in full upon return of documents in good condition within ten (10) days of bid date. Other sets for contractors, and sets for subcontractors and dealers, may be obtained with the same deposit, which will be refunded as above, less cost of printing, reproduction, handling and distribution, which is estimated to be the same as the deposit amount.

Only general contractors who have been approved to bid pursuant to prequalification procedures and criteria established by the Owner will be eligible to bid on the Project. Written prequalification packages are available by contacting TCU Consulting Services, LLC attention Raynor Boles at 2227 1st Avenue South, Suite 100 Birmingham, AL 35233 or by email at Contractors may also contact Ken Upchurch at the same address or email at The Prequalification Documents must be received by TCU Consulting Services no later than 5:00 p.m. Monday, May 13, 2019.

Firms seeking to prequalify must not contact the City of Vestavia Hills Administration, Staff, Officials, City Councilors, etc. All questions are to be directed to TCU Consulting Services, LLC or Williams Blackstock Architects. Contacting the City of Vestavia Hills could result in disqualification from bidding.

This will be the only opportunity to pre-qualify for this project so all contractors who wish to participate must respond within the required time frame in order to obtain the Pre-Qualification Package. All general contractors will be notified via email by May 14, 2019, as to whether or not they have been pre-qualified.

A mandatory pre-bid conference will be held on Thursday, May 16, 10:00 AM CST at the City of Vestavia Hills City Hall Executive Conference Room, 1032 Montgomery Hwy Vestavia Hills AL 35216 for the purpose of reviewing the project and answering Bidder’s questions. Attendance at the Pre- Bid Conference is required for all Contractor Bidders intending to submit a Proposal, and highly recommended for all Subcontractors. Bids from Contractor Bidders who do not attend the Mandatory Pre-Bid Conference will be rejected.

The Cahaba Heights Athletic Fields Improvements, hereinafter referred to as the project, is a complete renovation of an existing youth baseball field complex made up of four fields and supporting structures. The project will include demolition, earthwork and utilities, new asphalt parking lots and concrete hardscape, landscape and irrigation for new park spaces, a new two-level fieldhouse, new batting cages, new entry pavilion and new athletic fields. In order to pre-qualify the bidders work experience must be primarily General Contracting. Specialty contractors will not be allowed to bid as a General Contractor. The General Contractor will provide all labor, materials, equipment, tools, transportation, insurance and sub-contractor services for construction of a complete facility.

The total estimated construction cost is $5,000,000 to $6,000,000 with a construction period of 10 months after the official Notice to Proceed.

Advertise Dates: Birmingham News, Mobile Press Register, Huntsville Times

April 26, 2019: Birmingham News

May 3, 2019: Birmingham News, Mobile Press Register, Huntsville Times

May 10, 2019: Birmingham News

Bids must be submitted on proposal forms furnished by the Architect and contained in the Bidding Project Manual, or original copies thereof. All bidders bidding in amounts exceeding that established by the State Licensing Board for Contractors must be licensed under the Provision of Title 34, Chapter 8, Code of Alabama, 1975, as amended, and must show such evidence of license before bidding or bid will not be received or considered by Architect or Owner; the bidder shall show such evidence by clearly displaying their current license number on the outside of the sealed envelope in which the proposal is delivered and on the Proposal Form. The Owner reserves the right to reject any or all proposals and to waive technical errors if, in the Owner’s judgment, the best interests of the Owner will thereby be promoted.


City of Vestavia Hills
Purchasing Agent: Rebecca Leavings, City Clerk
1032 Montgomery Highway
Vestavia Hills, AL 35216


Williams Blackstock Architects
2204 First Avenue South, Suite 200
Birmingham, Alabama 35233 205-252-9811

Program Manager:

TCU Consulting Services LLC
2227 1st Avenue South, Suite 100
Birmingham AL 35233