Invitation to Bid - Crosshaven Drive Widening Improvements

February 11, 2020 rleavings Blog

Sealed proposals will be received by the Purchasing Agent/City Clerk, City of Vestavia Hills until 2:00 PM CST on Tuesday March 10, 2020 in the Executive Conference Room, City of Vestavia Hills City Hall, 1032 Montgomery Highway, Vestavia Hills AL 35216 for:


at which time and place they will be publicly opened and read.

The project includes, but is not limited to, the renovation of Crosshaven Drive, including curb & gutter, drainage improvements, widening, additional lanes, and utility connections, erosion and sediment control, miscellaneous sitework, supervision of the Work of the project, and all related work, as indicated on the Bid and Construction Documents.

A cashier’s check or bid bond payable to the City of Vestavia Hills, in an amount not less than five percent (5%) of the amount of the bid, but in no event more than $10,000, must accompany the bidder’s proposal.  Performance and statutory Labor and Material Payment Bonds, and insurance in compliance with requirements, will be required at the signing of the Contract.

Bid Documents may be obtained from GSA digitally or in printed form upon deposit of $250 per set, which will be refunded in full on the first two (2) sets issued to each prequalified bidder submitting a bona fide bid, upon return of documents in good condition within ten (10) days of bid date.  Deposit checks for printing shall be written to the Designer, Gonzalez-Strength & Associates. Contractors who obtain plans that do not meet pre-qualification requirements for bidding will be refunded their deposit in full upon return of documents in good condition within ten (10) days of bid date. Other sets for contractors, and sets for subcontractors and dealers, may be obtained with the same deposit, which will be refunded as above, less cost of printing, reproduction, handling and distribution, which is estimated to be the same as the deposit amount.

Only general contractors who have been approved to bid pursuant to prequalification procedures and criteria established by the Owner will be eligible to bid on the Project. Written prequalification packages are available by contacting TCU Consulting Services, LLC attention Raynor Boles at 2229 1st Avenue South, Suite 200 Birmingham, AL 35233 or by email at  Contractors may also contact Ken Upchurch at the same address or email at The Prequalification Documents must be received by TCU Consulting Services no later than 5:00 p.m. Monday, February 24, 2020.

Firms seeking to prequalify must not contact the City of Vestavia Hills Administration, Staff, Officials, City Councilors, etc.  All questions are to be directed to TCU Consulting Services, LLC or Gonzalez-Strength and Associates. Contacting the City of Vestavia Hills could result in disqualification from bidding.

This will be the only opportunity to pre-qualify for this project so all contractors who wish to participate must respond within the required time frame in order to obtain the Pre-Qualification Package.  All general contractors will be notified via email by Tuesday February 25th, 2020, as to whether or not they have been pre-qualified.

A mandatory pre-bid conference will be held on Tuesday, March 3, 2020 at 10:00 AM CST at the

City of Vestavia Hills City Hall Executive Conference Room, 1032 Montgomery Hwy Vestavia Hills AL

35216 for the purpose of reviewing the project and answering Bidder’s questions.  Attendance at the Pre-Bid Conference is required for all Contractor Bidders intending to submit a Proposal, and highly recommended for all Subcontractors.  Bids from Contractor Bidders who do not attend the Mandatory Pre-Bid Conference will be rejected.

The Vestavia Hills Crosshaven Drive Widening project, hereinafter referred to as the project, involves the widening of Crosshaven Drive from Cahaba Heights Rd to Overton Rd. An additional turn lane is to be included in both travel directions along Cahaba Heights Rd as well on the East Bound direction of Overton Rd. The improved roadway will include curb and gutter and a sidewalk on the right side of the roadway running along the length of the project. The Project also includes the replacement of the existing waterline along the length of the project, and Sanitary Sewer relocation along Crosshaven Drive from Green Valley Rd to just past Bearden Ct and along Green Valley Rd from Wall St to Crosshaven Dr. In order to pre-qualify the bidders, work experience must be primarily General Contracting. Specialty contractors will not be allowed to bid as a General Contractor. The General Contractor will provide all labor, materials, equipment, tools, transportation, insurance and sub-contractor services for construction of a complete facility.

The total estimated construction cost is $2,750,000 to $2,850,000 with a construction period of 12 months after the official Notice to Proceed.

Advertise Dates: Birmingham News

Friday February 7, 2020

Friday February 14, 2020  (Mobile Press-Register & Huntsville Times)

Friday February 21, 2020

Bids must be submitted on proposal forms furnished by the Architect and contained in the Bidding Project

Manual, or original copies thereof.  All bidders bidding in amounts exceeding that established by the State

Licensing Board for Contractors must be licensed under the Provision of Title 34, Chapter 8, Code of Alabama, 1975, as amended, and must show such evidence of license before bidding or bid will not be received or considered by Architect or Owner;  the bidder shall show such evidence by clearly displaying their current license number on the outside of the sealed envelope in which the proposal is delivered and on the Proposal Form.  The Owner reserves the right to reject any or all proposals and to waive technical errors if, in the Owner’s judgement, the best interests of the Owner will thereby be promoted.


City of Vestavia Hills
Vestavia Hills, Alabama
Mr. Ashley Curry, Mayor
Purchasing Agent:  Rebecca Leavings, City Clerk
1032 Montgomery Highway Vestavia Hills, AL 35216



Gonzalez-Strength and Associates
1550 Woods of Riverchase Dr, Suite 200 Hoover, AL 35244 (205)942-2486

Program Manager:

TCU Consulting Services LLC
2229 1st Avenue South Suite 200
Birmingham AL 35233