Invitation to Bid - New Merkel House

February 11, 2020 rleavings Blog

Addendum 1    Addendum 2     Addendum 3

Addendum 4

Sealed proposals will be received by the Purchasing Agent/City Clerk, City of Vestavia Hills until 2:00 PM CST on Thursday February 27, 2020 in the Executive Conference Room, City of Vestavia Hills City Hall, 1032 Montgomery Highway, Vestavia Hills AL 35216 for:

NEW MERKEL HOUSE – VESTAVIA HILLS, ALABAMA

at which time and place they will be publicly opened and read.

The project includes, but is not limited to, construction of a new senior center building including finish grading, minor utility extensions and connections, erosion and sediment control, miscellaneous sitework, supervision of the Work of the project, and all related work, as indicated on the Bid and Construction Documents.

A cashier’s check or bid bond payable to the City of Vestavia Hills, in an amount not less than five percent (5%) of the amount of the bid, but in no event more than $10,000, must accompany the bidder’s proposal.  Performance and statutory Labor and Material Payment Bonds, and insurance in compliance with requirements, will be required at the signing of the Contract.

Drawings and Specifications may be examined at the digital Plan Rooms of:

Alabama Graphics: https://dpr.algraphics.com

Bid Documents may be obtained from Alabama Graphics digitally or in printed form upon deposit of $250 per set, which will be refunded in full on the first two (2) sets issued to each prequalified bidder submitting a bona fide bid, upon return of documents in good condition within ten (10) days of bid date.  Deposit checks for printing shall be written to the Architect, Williams Blackstock Architects, Inc.  Contractors who obtain plans that do not meet pre-qualification requirements for bidding will be refunded their deposit in full upon return of documents in good condition within ten (10) days of bid date. Other sets for contractors, and sets for subcontractors and dealers, may be obtained with the same deposit, which will be refunded as above, less cost of printing, reproduction, handling and distribution, which is estimated to be the same as the deposit amount.

Only general contractors who have been approved to bid pursuant to prequalification procedures and criteria established by the Owner will be eligible to bid on the Project. Written prequalification packages are available by contacting TCU Consulting Services, LLC attention Raynor Boles at 2227 1st Avenue South, Suite 100 Birmingham, AL 35233 or by email at raynor@tcuconsulting.com.  Contractors may also contact Ken Upchurch at the same address or email at wkuiii@tcuconsulting.com. The Prequalification Documents must be received by TCU Consulting Services no later than 5:00 p.m. Monday, February 17, 2020.

Firms seeking to prequalify must not contact the City of Vestavia Hills Administration, Staff, Officials, City Councilors, etc.  All questions are to be directed to TCU Consulting Services, LLC or Williams Blackstock Architects. Contacting the City of Vestavia Hills could result in disqualification from bidding.

This will be the only opportunity to pre-qualify for this project so all contractors who wish to participate must respond within the required time frame in order to obtain the Pre-Qualification Package.  All general contractors will be notified via email by Tuesday February 18th, 2020, as to whether or not they have been pre-qualified.

A mandatory pre-bid conference will be held on Tuesday, February 20, 2020 at 10:00 AM CST at the

City of Vestavia Hills City Hall Executive Conference Room, 1032 Montgomery Hwy Vestavia Hills AL

35216 for the purpose of reviewing the project and answering Bidder’s questions.  Attendance at the Pre-Bid Conference is required for all Contractor Bidders intending to submit a Proposal, and highly recommended for all Subcontractors.  Bids from Contractor Bidders who do not attend the Mandatory Pre-Bid Conference will be rejected.

The Vestavia Hills New Merkel House project, hereinafter referred to as the project, is a new senior center to be located at Cahaba Heights Park (which is currently under construction for the City of Vestavia Hills).  The project will include minor earthwork and utilities improvements, and construction of a new 2,000 sf single-story wood-framed building adjacent to the new park green.  The site is pad-ready with rough grading and primary utility extensions having already been constructed as part of the Cahaba Heights Park project.  The new building will include a meeting room, multi-purpose room, warming kitchen, office space and restroom facilities.  In order to pre-qualify the bidders, work experience must be primarily General Contracting. Specialty contractors will not be allowed to bid as a General Contractor.  The General Contractor will provide all labor, materials, equipment, tools, transportation, insurance and sub-contractor services for construction of a complete facility.

The total estimated construction cost is $500,000 to $600,000 with a construction period of 6 months after the official Notice to Proceed.

Advertise Dates: Birmingham News, Mobile Press-Register, Huntsville Times
Friday January 31, 2020
Friday February 7, 2020  (Mobile Press & Huntsville Times)
Friday February 14, 2020

Bids must be submitted on proposal forms furnished by the Architect and contained in the Bidding Project

Manual, or original copies thereof.  All bidders bidding in amounts exceeding that established by the State

Licensing Board for Contractors must be licensed under the Provision of Title 34, Chapter 8, Code of Alabama, 1975, as amended, and must show such evidence of license before bidding or bid will not be received or considered by Architect or Owner;  the bidder shall show such evidence by clearly displaying their current license number on the outside of the sealed envelope in which the proposal is delivered and on the Proposal Form.  The Owner reserves the right to reject any or all proposals and to waive technical errors if, in the Owner’s judgement, the best interests of the Owner will thereby be promoted.

Owner:

City of Vestavia Hills
Vestavia Hills, Alabama
Mr. Ashley Curry, Mayor
Purchasing Agent:  Rebecca Leavings, City Clerk
1032 Montgomery Highway Vestavia Hills, AL  35216

Architect:

Williams Blackstock Architects
2204 First Avenue South, Suite 200
Birmingham, Alabama 35233 205-252-9811

Program Manager:

TCU Consulting Services LLC
2227 1st Avenue South Suite 100
Birmingham AL 35233