Invitation to Bid Vestavia Hills Community Center

January 13, 2020 rleavings Blog



Sealed proposals will be received by the Purchasing Agent/City Clerk, City of Vestavia Hills until 2:00 PM CST on Thursday February 13, 2020 in the Executive Conference Room, City of Vestavia Hills City Hall, 1032 Montgomery Highway, Vestavia Hills AL 35216 for:


at which time and place they will be publicly opened and read.

The project includes, but is not limited to, selective demolition, new and renovated recreational facilities, renovated and interior build-out for new community facilities, mass grading, utility modifications and extensions, erosion and sediment control, miscellaneous sitework, supervision of the Work of the project, and all related work, as indicated on the Bid and Construction Documents.

A cashier’s check or bid bond payable to the City of Vestavia Hills, in an amount not less than five percent (5%) of the amount of the bid, but in no event more than $10,000, must accompany the bidder’s proposal.  Performance and statutory Labor and Material Payment Bonds, and insurance in compliance with requirements, will be required at the signing of the Contract.

Drawings and Specifications may be examined at the digital Plan Rooms of:

Alabama Graphics:

Bid Documents may be obtained from Alabama Graphics digitally or in printed form upon deposit of $750 per set, which will be refunded in full on the first two (2) sets issued to each prequalified bidder submitting a bona fide bid, upon return of documents in good condition within ten (10) days of bid date.  Deposit checks for printing shall be written to the Architect, Williams Blackstock Architects, Inc.  Contractors who obtain plans that do not meet pre-qualification requirements for bidding will be refunded their deposit in full upon return of documents in good condition within ten (10) days of bid date. Other sets for contractors, and sets for subcontractors and dealers, may be obtained with the same deposit, which will be refunded as above, less cost of printing, reproduction, handling and distribution, which is estimated to be the same as the deposit amount.

Only general contractors who have been approved to bid pursuant to prequalification procedures and criteria established by the Owner will be eligible to bid on the Project. Written prequalification packages are available by contacting TCU Consulting Services, LLC attention Raynor Boles at 2229 1st Avenue South, Suite 225 Birmingham, AL 35233 or by email at  Contractors may also contact Ken Upchurch at the same address or email at The Prequalification Documents must be received by TCU Consulting Services no later than 5:00 p.m. Monday, January 27, 2020.

Firms seeking to prequalify must not contact the City of Vestavia Hills Administration, Staff, Officials, City Councilors, etc.  All questions are to be directed to TCU Consulting Services, LLC or Williams Blackstock Architects. Contacting the City of Vestavia Hills could result in disqualification from bidding.

This will be the only opportunity to pre-qualify for this project so all contractors who wish to participate must respond within the required time frame in order to obtain the Pre-Qualification Package.  All general contractors will be notified via email by Tuesday January 28, 2020, as to whether or not they have been pre-qualified.

A mandatory pre-bid conference will be held on Friday, January 31, 2020 at 10:00 AM CST at the City of Vestavia Hills City Hall Executive Conference Room, 1032 Montgomery Hwy Vestavia Hills AL 35216 for the purpose of reviewing the project and answering Bidder’s questions.  Attendance at the Pre-Bid Conference is required for all Contractor Bidders intending to submit a Proposal, and highly recommended for all Subcontractors.  Bids from Contractor Bidders who do not attend the Mandatory Pre-Bid Conference will be rejected.

The Vestavia Hills New Community Center project, hereinafter referred to as the project, is an addition and modifications to an existing Gold’s Gym building now owned by the City of Vestavia Hills.  The building is located next to Vestavia Hills City Hall just off Highway 31.  The project will include interior and exterior demolition, minor earthwork and utilities improvement, asphalt and concrete curb and gutter modifications to the existing parking lot, as well as new hardscape, landscape and irrigation systems.  The existing building will include some glazing system (curtain wall and storefront) modifications and repair, as well as modifications to the north and south facades to provide new entrances into the building.  The south entry will include a new entrance alcove and modifications to the existing entry canopies, the north entrance will include a new pedestrian bridge from City Hall property into the second level of the existing Gold’s Gym building.  The new gymnasium addition will be a steel structure with CMU and steel stud wall backup with concrete masonry veneer and aluminum storefront glazing system(s) to match the existing building.  The interior of the New Community Center will include a mix of multi-purpose recreational rooms, renovated locker rooms, multi-functional meeting spaces and a new conference center.  In order to pre-qualify the bidders, work experience must be primarily General Contracting. Specialty contractors will not be allowed to bid as a General Contractor.

The General Contractor will provide all labor, materials, equipment, tools, transportation, insurance and sub-contractor services for construction of a complete facility.

The total estimated construction cost is $15,000,000 to $16,500,000 with a construction period of 14 months after the official Notice to Proceed.

Advertise Dates: Birmingham News, Mobile Press-Register, Huntsville Times
– Friday January 10, 2020
Friday January 17, 2020
Friday January 24, 2020

Bids must be submitted on proposal forms furnished by the Architect and contained in the Bidding Project.

Manual, or original copies thereof.  All bidders bidding in amounts exceeding that established by the State.

Licensing Board for Contractors must be licensed under the Provision of Title 34, Chapter 8, Code of Alabama, 1975, as amended, and must show such evidence of license before bidding or bid will not be received or considered by Architect or Owner;  the bidder shall show such evidence by clearly displaying their current license number on the outside of the sealed envelope in which the proposal is delivered and on the Proposal Form.  The Owner reserves the right to reject any or all proposals and to waive technical errors if, in the Owner’s judgement, the best interests of the Owner will thereby be promoted.


City of Vestavia Hills
Vestavia Hills, Alabama
Mr. Ashley Curry, Mayor
Purchasing Agent:  Rebecca Leavings, City Clerk
1032 Montgomery Highway, Vestavia Hills, AL  35216


Williams Blackstock Architects
2204 First Avenue South, Suite 200, Birmingham, Alabama 35233

Program Manager:

TCU Consulting Services LLC
2229 1st Avenue South Suite 225, Birmingham AL 35233