ADVERTISEMENT FOR BIDS AND NOTICE OF INTENT TO RECEIVE BIDS FROM BIDDERS
City of Vestavia Hills – Sicard Hollow Athletic Complex
Infrastructure Structural Fill Stockpile and Tree Clearing
Sealed proposals will be received by the City of Vestavia Hills, Alabama, hereinafter called the Owner, at QuestCDN reference number TBD until 2:00 pm local time on June 25, 2026, at which time they will be publicly opened and read via virtual video conference using Zoom for the:
CITY OF VESTAVIA HILLS – Sicard Hollow Athletic Complex
Infrastructure Structural Fill Stockpile and Tree Clearing
Zoom can be accessed using the follow information: https://us02web.zoom.us/j/7970217974
The project includes, but is not limited to, the following:
- Installation, maintenance, and removal of all required erosion and sediment control measures.
- Clearing of all trees and vegetation within the designated project boundaries.
- Stockpiling of cleared trees and associated debris at an onsite location designated by the Owner.
- Furnishing, hauling, transporting, and placing approximately 30,000 cubic yards of select structural fill material (compacted in place; not loose volume) meeting all specified geotechnical and compaction requirements.
- Placement, machine compaction of structural fill in specified lift thicknesses to achieve the required Proctor density.
- Grading and shaping of fill stockpile areas, including sloping of embankments and side slopes as required by the plans and specifications.
- Maintenance of haul routes and construction access necessary to perform the work.
- Final stabilization and seeding of structural fill stockpile areas and all disturbed areas as required.
- Compliance with all applicable safety, environmental, and regulatory requirements.
The project is located at 4851 Sicard Hollow Road, Vestavia Hills, AL 35242.
The Contract Time for this project is July 15th through August 12th, 2026.
Contract documents may be examined at the following location, by appointment only:
Vestavia Hills City Hall
Office of the City Clerk
1032 Montgomery Highway
Vestavia Hills AL 35216
Contact for appointment
Neither the Owner nor the Engineer will be responsible for full or partial sets of Contract Documents, including any Addendum, obtained from any other source.
Questions regarding this project should be directed, in writing, to Hayden Dumestre at Doster Construction (hdumestre@dosterconstruction.com) and Chris Eckroate (Chris.Eckroate@caprineeng.com) by 5:00pm local time three (3) business days prior to bid opening. Documents will be provided digitally in .pdf form only, neither Owner or Engineer will be responsible for the cost or printing of copies.
A non-mandatory pre-bid conference will be held on June 18, 2026 at 2:00 pm local time at site of the work, “Sicard Hollow Athletic Complex” 4851 Sicard Hollow Road, Vestavia Hills, AL 35242. Attendance is recommended for Bidders intending to submit a bid.
Complete sets of electronic bidding documents (specifications and drawings) will be available at www.QuestCDN.com June 15, 2026. Prior to downloading the bidding documents, bidders will be required to set up a QuestCDN.com account. Any expense to this account will be borne by the Owner. Hard copies of the bidding documents are the responsibility of the bidders. Contact QuestCDN, at 952-233-1632 or info@questcdn.com for assistance with navigating the website and digital project information.
Bids will only be accepted from contractors who are listed on the plan Holders List signifying that they have received a set of documents from QuestCDN.
NO BID PROPOSAL SHALL BE ACCEPTED AFTER THE TIME STATED FOR RECEIVING BID PROPOSALS IN THIS NOTICE.
The owner reserves the right to reject any Proposal for failure to comply with any requirements of the notice or with any requirements of the Contract Documents; however, owner may waive any minor defects or informalities at its discretion. The owner further reserves the right to reject any and all Proposals or to Award the contract to the Bid which is in the best interest of the Owner at its sole judgement.
No bid shall be considered or accepted by the Owner or Engineer unless at the time of its filing the same shall be accompanied by a cashier’s check drawn on an Alabama bank or a bid bond executed by a surety company duly authorized and qualified to make such bonds in the State of Alabama, in an amount not less than five percent (5%) of the proposal, but in no event more than ten thousand dollars ($10,000), payable to the owner.
A separate performance bond and payment bond each in an amount equal to one hundred percent (100% of the contract price will be required at the contract execution. Carriers must be authorized to do business in the State of Alabama.
THE ATTENTION OF ALL BIDDERS IS CALLED TO THE PROVISIONS OF THE STATE LAW GOVERNING GENERAL CONTRACTOS, AS SET FORTH IN ALABAMA CODE SECTIONS 34-8-1 THROUGH SECTION 34-8-28 (1975), AS AMENDED, CHAPTER 4, SECTION 65 TO 82 (INCLUSIVE) OF TITLE 46 OF THE CODE OF ALABAMA OF 1940, AS AMENDED; AND BIDDERS SHALL BE GOVERENED BY SAID LAW INSOFAR AS IT IS APPLICABLE. THE ABOVE-MENTIONED PROVISIONS OF THE CODE MAKE IT ILLEGAL FOR THE OWNER TO CONSIDER A BID PROPOSAL FROM ANYONE WHO IS NOT PROPERLY LICENSED UNDER SUCH CODE PROVSIIONS.
THE ATTENTION OF BIDDERS IS CALLED TO THE PROVISIONS OF ALABAMA ACT 2016-312 AS AMENDED, REGARDING NOT ENGAGING IN THE BOYCOTT OF A PERSON OR ENTITY BASED IN OR DOING BUSINESS WITH A JURISDICTION OF WHICH THIS STATE ENJOYS OPEN TRADE.
No bid shall be withdrawn for a period of thirty (30) days subsequent to the opening of bids without the consent of the City of Vestavia Hills.
The Owner reserves the right to reject any or all proposals, to waive technical errors and/or abandon the prequalification and bid process if, in their judgment, the best interests of the Owner will thereby be promoted.
