Remote Attendance Guidelines & Instructions

The City of Vestavia Hills is offering in-person attendance as well as remote access to City meetings and public hearings, including City Council work sessions and meetings, and other City board meetings. To participate remotely:

Video: Visit the corresponding City calendar entry for the meeting your wish to attend and click the provided Zoom link or see list below. When the Zoom.us window opens in your browser, click “Allow” so that the meeting page may open. Zoom requires that all participants enter a “waiting room” until the meeting begins. Participants will then be admitted to the meeting and will be muted upon entrance. If you wish to speak during time(s) identified for public input, activate the “Raise Hand” feature and unmute yourself by toggling the mute button. When you are officially recognized and given the floor, state your name and address for the record and then you may address the Council or board.

City Council:
– Meetings & Work Sessions: https://us02web.zoom.us/j/4555343275 or dial 312.626.6799; enter meeting ID: 455 534 3275 (one-touch dialing: +13126266799,,4555343275#)

City Boards:
Board of Zoning Adjustment: https://us02web.zoom.us/j/7970217974 or dial 312.626.6799; enter meeting ID: 797 021 7974 (one-touch dialing: +13126266799,,7970217974#)
Design Review Board: https://us02web.zoom.us/j/7970217974 or dial 312.626.6799; enter meeting ID: 797 021 7974 (one-touch dialing: +13126266799,,7970217974#)
Planning and Zoning Board: https://us02web.zoom.us/j/7970217974 or dial 312.626.6799; enter meeting ID: 797 021 7974 (one-touch dialing: +13126266799,,7970217974#)
Standing Annexation Board: https://us02web.zoom.us/j/7970217974 or dial 312.626.6799; enter meeting ID: 797 021 7974 (one-touch dialing: +13126266799,,7970217974#)

Using the icons on the Zoom screen, you can:
• Mute/unmute your microphone (far left)
• Turn on/off camera (“Start/Stop Video”)
• View Participants – opens a pop-out screen that includes the “Raise Hand” icon that you may use to raise a virtual hand
• Change your screen name displayed in the participant list and video window
• Toggle between “speaker” and “gallery” views – “Speaker view” shows the active speaker; “Gallery view” tiles all of the meeting participants

Phone: To participate by telephone, dial 312.626.6799 and enter the meeting ID or click the One-touch Dial link. Zoom requires that all participants enter a “waiting room” until the meeting begins. Participants will then be admitted to the meeting and will be muted upon entrance. If you wish to speak during time(s) identified for public input, press *6 on your phone keypad to unmute yourself. When you are officially recognized and given the floor, state your name and address for the record and then you may address the Council or board.

Text/Email: If you do not wish to join the meeting but would like to ask a question or make a statement regarding an item on a City Council meeting or work session agenda, you may email the City Council directly at City.Council@vhal.org. You may also text your question/statement to City Council at 205.517.1370. Both of these options are available prior to and during each work session and meeting. Be sure to provide your name and address for the record and your comments will be recited as the corresponding item is being addressed. Note: As a matter of record, your name and address are required. If identification is not provided, your comment/question will not be presented.