ADVERTISEMENT FOR BIDS AND NOTICE OF INTENT TO RECEIVE BIDS FROM BIDDERS
City of Vestavia Hills – Highway 31 Gateway Sign
Sealed proposals will be received by the City of Vestavia Hills, Alabama, hereinafter called the Owner, at QuestCDN reference number 9754106 until 10:00 am local time on August 13, 2025, at which time they will be publicly opened and read via virtual video conference using Zoom for the:
CITY OF VESTAVIA HILLS – HIGHWAY 31 GATEWAY SIGN
Zoom can be accessed using a direct invitation link sent via email (request this link from Rebecca Leavings, City of Vestavia Hills, at email: rleavings@vhal.org)
The project includes, but not limited to, grading and drainage improvements along the east side of Highway 31 just north of the I-65 off ramp along with a new retaining wall/sign on the east side of Highway 31 and a smaller sign on the west side of the highway.
The Contract Time for this project is 120 consecutive calendar days from the effective date of the written Notice to Proceed to Substantial Completion. Liquidated damages will be assessed if the time limit is exceeded.
For Pre-qualifications, please see “instructions to Bidders”
Contract documents may be examined at the following locations, by appointment only:
Vestavia Hills City Hall
Office of the City Clerk
1032 Montgomery Highway
Vestavia Hills AL 35216
rleavings@vhal.org or
efisher@vhal.org
Contact for appointment
Neither the Owner nor the Engineer will be responsible for full or partial sets of Contract Documents, including any Addendum, obtained from any other source.
Questions regarding this project should be directed, in writing, to Chris Harkins at TTL, Inc. (chris.harkins@ttlusa.com) up until 5:00pm local time three (3) business days prior to bid opening. Documents will be provided digitally in .pdf form only, neither Owner or Engineer will be responsible for the cost or printing of copies.
A non-mandatory pre-bid conference will be held on August 06, 2025 at 10:00 am local time at Vestavia Hills City Hall 1032 Montgomery Highway, Vestavia Hills 35216 in the Executive Conference Room, 1st Floor City Hall. Attendance is recommended for Bidders intending to submit a bid.
Complete sets of electronic bidding documents (specifications and drawings) are available at www.QuestCDN.com. Prior to downloading the bidding documents, bidders will be required to set up a QuestCDN.com account. Any expense to this account will be borne by the Owner. Hard copies of the bidding documents are the responsibility of the bidders. Contact QuestCDN, at 952-233-1632 or info@questcdn.com for assistance with navigating the website and digital project information.
Bids will only be accepted from contractors who are listed on the plan Holders List signifying that they have received a set of documents from QuestCDN.
NO BID PROPOSAL SHALL BE ACCEPTED AFTER THE TIME STATED FOR RECEIVING BID PROPOSALS IN THIS NOTICE.
The owner reserves the right to reject any Proposal for failure to comply with any requirements of the notice or with any requirements of the Contract Documents; however, owner may waive any minor defects or informalities at its discretion. The owner further reserves the right to reject any and all Proposals or to Award the contract to the Bid which is in the best interest of the Owner at its sole judgement.
No bid shall be considered or accepted by the Owner or Engineer unless at the time of its filing the same shall be accompanied by a cashier’s check drawn on an Alabama bank or a bid bond executed by a surety company duly authorized and qualified to make such bonds in the State of Alabama, in an amount not less than five percent (5%) of the proposal, but in no event more than ten thousand dollars ($10,000), payable to the owner.
A separate performance bond and payment bond each in an amount equal to one hundred percent (100% of the contract price will be required at the contract execution. Carriers must be authorized to do business in the State of Alabama.
THE ATTENTION OF ALL BIDDERS IS CALLED TO THE PROVISIONS OF THE STATE LAW GOVERNING GENERAL CONTRACTOS, AS SET FORTH IN ALABAMA CODE SECTIONS 34-8-1 THROUGH SECTION 34-8-28 (1975), AS AMENDED, CHAPTER 4, SECTION 65 TO 82 (INCLUSIVE) OF TITLE 46 OF THE CODE OF ALABAMA OF 1940, AS AMENDED; AND BIDDERS SHALL BE GOVERENED BY SAID LAW INSOFAR AS IT IS APPLICABLE. THE ABOVE-MENTIONED PROVISIONS OF THE CODE MAKE IT ILLEGAL FOR THE OWNER TO CONSIDER A BID PROPOSAL FROM ANYONE WHO IS NOT PROPERLY LICENSED UNDER SUCH CODE PROVSIIONS.
THE ATTENTION OF BIDDERS IS CALLED TO THE PROVISIONS OF ALABAMA ACT 2016-312 AS AMENDED, REGARDING NOT ENGAGING IN THE BOYCOTT OF A PERSON OR ENTITY BASED IN OR DOING BUSINESS WITH A JURISDICTION OF WHICH THIS STATE ENJOYS OPEN TRADE.
No bid shall be withdrawn for a period of thirty (30) days subsequent to the opening of bids without the consent of the City of Vestavia Hills.
The Owner reserves the right to reject any or all proposals, to waive technical errors and/or abandon the prequalification and bid process if, in their judgment, the best interests of the Owner will thereby be promoted.